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We keep leads flowing.
For Medspas & Cosmetic Dental · Nationwide

Turn Inquiries Into
Confirmed Bookings.

A done-for-you booking & follow-up system designed to increase scheduled appointments and reduce calendar leakage.

Book a 10-Minute Demo Take the Leak Audit
◆ More confirmed bookings — without adding staff.
Works with your current booking stack
No EMR replacement required
Custom build in 7 days after onboarding
◆ Managed monthly optimization
◆ Doesn't replace your coordinator or receptionist
◆ No EMR migration or IT headaches
◆ Live in 7 days with full support
Works with most booking systems
Jane Mindbody Nextech Vagaro Most practice tools
The Problem

Where confirmed bookings are being lost

Your booking system handles clients who are already confirmed. Everyone still deciding slips out quietly — before they ever schedule.

Missed Calls

Your line rings after hours. No answer. They call the next clinic on the list.

Unanswered DMs

A warm lead DMs you on Instagram. Six hours pass. Interest gone.

Dead-End Web Forms

Form submitted at 9pm. One auto-reply. Then nothing. No follow-up, no booking.

No-Show, No Recovery

A no-show and nobody reschedules. That slot — and that revenue — is gone.

"Still Thinking" Leads

They said they'd think about it. No follow-up happened. They booked elsewhere.

No Accountability

No tracking means no visibility — and no way to know what you're losing each month.

The Solution

Everything included in your flow

One managed service. No gaps in your lead journey. We install it, monitor it, and improve it every month.

◆
Capture

Instant Response, Every Channel

Designed so missed calls trigger an instant text-back with a booking link. Web forms and social DMs receive prompt, persistent follow-up — not a one-and-done reply. Social DM workflow where platform policy allows.

◆
Confirm

Confirmations & Reminders

Automated confirmations and reminders reduce no-shows before they happen. Sequences are timed to keep confirmed appointments on the calendar and reduce leakage.

◆
Recover

No-Show Recovery & Monthly KPI Report

When an appointment is missed, a recovery sequence fires automatically to reschedule. Every month you get clear numbers: inquiries in, responded, booked, recovered.

◆
Optimize

Managed, Monitored & Improved

We watch your workflows, fix breaks proactively, and make 1–2 data-driven improvements every month. Nothing runs on autopilot and gets forgotten.

Ready to Find the Gaps

See Where Your Bookings Are Leaking.

Book a short call and we'll walk through how inquiries are currently being handled — and where confirmed bookings are being lost.

Book a 10-Minute Demo
Fit

Who this is built for

Medspas and cosmetic dental practices across the US
Cosmetic dental practices with active inbound inquiry volume
Multi-provider or multi-location clinics managing complex routing
Clinics running paid ads or social content generating DM leads
Practices that already have coordinators but lose leads after hours
Owners who want accountability — not assumptions — about their lead flow
Why It Works

The mechanics behind the method

01

Response Speed

The first clinic to respond wins the confirmed booking. We make sure that's you — even at 10pm.

02

Consistency

Human follow-up is inconsistent. Ours isn't. Every lead gets the same structured attention.

03

Reporting & Accountability

Monthly KPIs give you clear visibility into lead volume, conversion, and where gaps remain.

Accountability

What we measure monthly

Delivered as a clean monthly report. No dashboards to log into. No data to interpret on your own.

The Math

What missed follow-up can cost

If even a few leads slip through monthly, the cumulative revenue impact adds up quickly. These scenarios illustrate why response speed matters.

Scenario A
$21,600 / yr
Avg treatment value $600 · 3 missed leads/mo · $1,800/mo left on the table
Scenario B
$38,400 / yr
Avg treatment value $800 · 4 missed leads/mo · $3,200/mo left on the table
Scenario C
$60,000 / yr
Avg treatment value $1,000 · 5 missed leads/mo · $5,000/mo left on the table

Sirena Flow starts at $549/mo + setup ($6,588/year), which may be a fraction of even a few recovered bookings at your average treatment value.

Illustrative examples only. Actual results vary by clinic, lead quality, and follow-up process.

Onboarding

How we start

Simple, fast, and handled by us. Your team's time investment is a single kickoff call.

01

Kickoff Call (20 min)

We map your inquiry channels, routing rules, and calendar gaps. No homework required.

02

Go-Live Test

Every workflow is tested end-to-end before launch. We verify, you approve.

03

Week-1 Optimization

We review the first week of live data and tune timing, messaging, and routing.

⚡ Custom build completed in 7 days after onboarding.

Team

Who's behind Sirena Flow

A small team handling setup, follow-up coverage, and monthly optimization.

Janay

Janay

Client Success & Outreach

Runs demos, onboarding, and keeps accounts moving smoothly.

Alex

Alex

Ops & Performance

Owns KPI reporting, optimization, and system reliability.

Griss

Griss

Intake & Follow-Up

Confirms appointments and recovers no-shows with fast follow-up.

Geraldine

Geraldine

Implementation & QA

Handles setup, go-live checks, and ongoing QA.

You get a monthly KPI recap + ongoing optimization.

No Obligation

See exactly where your leads are leaking

A 10-minute call. We map your inquiry flow, identify where leads are slipping, and show you how we'd close the gaps.

Managed plans start at $549/mo + setup.

Cancel anytime with 30-day notice.

Book a 10-Minute Demo Take the Leak Audit First
Process

From first contact to confirmed booking — in three steps

We don't hand you software and wish you luck. We map, install, and actively manage your entire inquiry-to-booking system.

01

Map Your Inquiry Flow

Before we build anything, we audit exactly how inquiries reach your clinic — and where scheduled appointments are falling through the cracks.

  • Identify all inbound channels: calls, DMs, forms, referrals
  • Define routing rules: which provider, service, location
  • Document hours, after-hours gaps, and coverage blind spots
  • Align with your booking process — we complement, not override
02

Install & Configure

We build your custom workflows and test every scenario before going live — so your inquiries get a response to convert.

  • Build missed-call text-back with your booking link
  • Configure web form follow-up sequence (timing + messaging)
  • Set up social DM workflow where platform policy allows
  • Activate confirmation, reminder, and no-show recovery sequences
  • Connect to your existing booking system — no migration required
03

Monitor, Fix & Improve

Going live is the beginning. We actively watch your workflows every month and optimize toward a higher booking rate.

  • Monthly KPI report: leads in, responded, scheduled, recovered
  • 1–2 targeted optimizations per month based on real data
  • Proactive monitoring — we catch breaks before you lose a booking
  • Quarterly strategy check-in to adjust for clinic growth

We run a complete go-live test before launch — every channel verified, every workflow confirmed.

Ready to Begin

It starts with one short call.

Book a 10-Minute Demo
Self-Assessment

The Leak Audit

Answer 6 questions about how your company handles inquiries. Takes 5 minutes. See exactly where scheduled appointments may be slipping — and what to do about it.

Your responses are confidential and used solely to assess your booking flow. This is not medical advice. No information will be shared without your consent.
Question 01 of 06

Do you ever miss calls when your team is focused on service delivery?

Question 02 of 06

How quickly do DMs get answered after hours?

Question 03 of 06

What happens to web form submissions that come in after 6pm?

Question 04 of 06

Approximately what percentage of scheduled appointments no-show?

Question 05 of 06

Who follows up on "still thinking" leads — and how many times?

Question 06 of 06

If someone doesn't book the same day, do they receive a follow-up sequence?

One thing worth considering: If a single recovered confirmed booking is worth even $800, would recovering 1–2 per month justify $500–$700/mo in managed follow-up?

— ◇ —
High Leak

Significant revenue is escaping your clinic every month.

Based on your responses, your clinic has multiple active leak points. These are fixable — quickly. Book your Leak Audit and we'll map your top two gaps live.

Bring your score to the call — we'll map your top booking gaps live.

Book a 10-Minute Demo

This assessment is for informational purposes only and is not a guarantee of outcome.

Get Started

A 10-minute call.
No pressure. Just clarity.

We'll map your inquiry flow, show you where confirmed bookings are being lost, and be direct about whether we're the right fit.

Prefer to self-schedule? Pick a time directly on our calendar.

Schedule Instantly (Calendly)
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Your practice or business name
Where do most of your new inquiries come from?

We'll confirm within one business day. No spam, ever.

Prefer to reach out directly?

✉
☎

"No more lead leakage.
Nothing escapes."

— Sirena Flow

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Setup Timeline

Custom build in 7 days after onboarding — full support included.

Questions

Frequently Asked Questions

Does this replace our front desk or coordinator?

No. Sirena Flow operates as a layer on top of your existing team. Your staff stays focused on care and operations. We handle the automated response and follow-up that currently falls through the cracks — after hours, over DMs, or when your team is delivering services.

Do we need to switch our EMR or booking system?

Not at all. We work with your existing booking system — Jane, Mindbody, Nextech, or another platform. Our workflows connect to your booking process without replacing it.

Is this just a website chat widget?

No. A website chat widget only addresses submissions already on your site. Sirena Flow covers missed calls, social DMs, web form submissions, no-show recovery, and persistent multi-touch follow-up — all with monthly reporting and ongoing optimization. It's a managed service, not a widget.

How long does setup take?

Most clinics are fully live within 7 days of onboarding. We handle the full build and testing. Your team's time investment is a 20-minute kickoff call — and that's it.

What clinics are the best fit?

We're built for medspas and cosmetic dental practices across the US with active inbound volume — from paid ads, social content, referrals, or organic search. If your inquiry-to-scheduled conversion rate is lower than it should be, we're likely a strong fit. The Leak Audit is a good place to start.